Best practice guidance for collaborating with the Motion Graphics team to ensure collaboration, quality and efficiency.

Scheduling

Client Services to ensure one of the following task categories is clearly stated in the task section:

• Video concept task – e.g. storyboarding, concepts, video shoots, ideation
  
• Video development task – e.g. video scripts, subtitling, annotations, voice-over
  
• Video production task – e.g. producton
  
• Video output task – e.g. output, proofing, final files delivery
  

This will ensure the resourcing team understand requirements and where resource should be allocated and what collaboration might be needed.

If the team are creating a task where a project support has already been assigned, e.g. they raise a video production task for the roll-out of a wider campaign concept that has Rintje worked on then, they should make this clear to support Jon.

Resourcing – Video concept task

If not directly owning the task, either Rintje Barnes or Jez Lewis will be assigned as a collaboration partner.

Responsibilities:

• Jon – When assigning a task make sure in the task thread it is communicated to the Client Services owner who the project support will be
  
• Client services – When arranging briefing calls/meetings make sure the project owner and collaboraiton partner are both on the call
  
• Studio task owner – Make sure they understand who is supporting them on the task, the check-ins that have been agreed within the studio team and what the stages of sharing WIP with Client Services will be.
  

Resourcing – Video development task / Video production task

If not directly owning the task, either Rintje Barnes or Jez Lewis will be assigned as a collaboration partner.

Responsibilities:

• Jon – When assigning a task, make sure in the task thread it is communicated, if anyone needs to join the briefing meeting.
  
• Client Services – Invite project support to briefing/check-in meetings if you have been communicated to that there is a collaboration partner on the project
  
• Studio task owner – Share your work with your collaboration partner as agreed (if one is assigned).
  

If no partner is assigned, all work should be shared with either Senior Designer/Rintje Barnes before sharing with Client Services. To do this please assign the task on Radar directly to them with clarity about support/review requirements. It is your responsibility to make sure this is done in a timely manner and the input is gathered at the right stage in the task so the deadline can still be achieved.